Credit Hours/Credit Load
Credits for courses leading to degrees are given on a quarterly credit-hour basis. In general, a class that meets one hour a week yields one credit; five hours a week yields five credits. Laboratory and activity classes may vary from this pattern. Although an average of 15 credits per quarter is recommended for making normal progress toward a degree as a full-time student, Pierce College serves many students who, because of employment or family obligations, choose to attend part-time. Pierce recommends that students work with a faculty or academic advisor to plan the credit load that best meets their specific needs and educational goals. Pierce College has established credit load guidelines to help students succeed. During fall, winter and spring quarters at the Fort Steilacoom or Puyallup campuses, the maximum credit load is 22 credits; during summer quarter, it is 18 credits. For Pierce College at Joint Base Lewis-McChord, the maximum credit load in any term is 18 credits. Students considering credit overloads should consult with their advisor. All approvals for a credit overload must be annotated on the student’s registration form and bear the signature of the student’s advisor, director of advising and entry services, or dean.
Academic Credit for Non-Traditional Learning
Academic Credit for Non-Traditional Learning enables people to earn credit and recognition for the skills and knowledge they have already acquired. An assessment of prior learning occurs after enrollment at Pierce College.
Pierce College may award academic credit based on results from the following assessment methods:
- National standardized tests, such as College-Level Examination Program (CLEP), Dantes Subject Standardized Test (DSST),
- Course challenges, including written, oral or demonstration assessments (developed by faculty),
- Prior experiential learning evidenced by a directed portfolio compilation that identifies applied learning outcomes mastered through a variety of experiences and is offered at the discretion of each department, and
- Advanced Placement (AP) as appropriate to the student’s program at Pierce College. Students who achieve the American Council on Education (ACE) recommended credit granting scores on these examinations may earn credit for Pierce College degrees and certificates.
Award of credit for non-traditional learning occurs when a student’s prior learning outcomes are assessed and determined to be the equivalent of the learning outcomes attained upon completion of a Pierce College course or degree. Credit will be issued in accordance to the equivalent course or education pathway.
Exam credits with no equivalency may be awarded as elective credit. ACE recommended credits for each exam are listed in semester hours. However, credits will be converted and awarded as five quarter hours for each three semester hours.
Academic departments are responsible for outlining a process that reflects competencies and outcomes within their specific disciplines. The college supports as guidelines the principles of best practices published by the Washington State Board of Community and Technical Colleges, cross-sector collaboration guided by the Washington Student Achievement Council, as well as the policies established by the Northwest Commission on Colleges and Universities. If a student wishes to investigate the possibility of having non-traditional learning recognized by the college, the student should first consult with their advisor, who will direct them to the appropriate department expert.
The categories of assessment described below are most commonly used by Pierce College to determine whether or not students have met the learning outcomes for a particular course of program. Note: not all departments use the assessments listed below or offer academic credit for non-traditional learning. Students should check with a specific department for policies and further information on how these assessments apply to specific disciplines.
CLEP and DSST (National Standardized Tests)
CLEP and DSST testing is available through the Pierce College at Joint Base Lewis-McChord National Test Centers. Administrative registration and testing fees may apply. CLEP exams assess learning outcomes for course content in composition and literature, world languages, history and social sciences, science and mathematics, and business. DSST exams assess learning outcomes for course content in business, humanities, math, physical science, social sciences and technology. For additional information on which examinations are offered, which exams are accepted for credit, testing hours, fees and test preparation, visit the Pierce College National Test Center website at www2.pierce.ctc.edu/military/resources/testing.
Credit by Examination (Course Challenges)
Students may receive Pierce College credit for up to two courses per quarter by successfully completing an examination on the course subject matter. Credit by examination may be attempted only once for any given course and may not be used to improve a grade earned at Pierce College or to challenge a course prerequisite for a course successfully completed. Credit by examination does not satisfy the graduation residency requirement. A per-credit fee is charged. Students should contact the department from which they are seeking credits for examination information. Further information and application forms are available through the testing centers at Fort Steilacoom or Puyallup.
Prior Experiential Learning (Portfolio Assessment)
Prior experiential learning, often referred to as portfolio assessment, is a process that awards credit on the basis of knowledge mastered for specific courses at the discretion of each department. Appropriate faculty members will evaluate the portfolio to determine if it is acceptable and the amount of credit that may be awarded.
Current on-the-job work experience, if related to academic or professional/technical studies, may enable students to obtain credit for their experience in a chosen field. Experiential learning is college level learning that has been acquired through work experiences and self-study. Credit will be awarded for the college-level learning gained from these experiences, not from experiences only. Students should recognize that college credits are usually useful to them only if the credits are a required part of the major or certificate program in which they are actively engaged. This credit is not accepted automatically by transfer schools. Anyone planning to transfer should research this matter with the transfer school(s) concerned. Students may initiate assessment of work experience credit through professional certificates, licenses and portfolios as determined by academic departments. Students should review the various options available to recognize their learning accomplishments and work with the academic department from which they are seeking credit. Preparation of the portfolio is the sole responsibility of the student who chooses to initiate the process. Not all departments use portfolio assessment. Students should check with the specific department from which they are seeking credit for details on policies, guidelines and fees.
The Advanced Placement (AP) program is sponsored by the College Board and consists of college-level courses and examinations for high school students. Pierce College accepts credit for work done in this program in accordance with standards set by the Washington State Board of Community and Technical Colleges. Students who receive AP scores of 3, 4, or 5 in the approved subject areas will be granted AP credit at Pierce College. AP credits will be awarded as “P” grades on the Pierce College transcript and may be used to fulfill pre-requisite and degree requirements. AP credit may be earned in any of the following subject areas: art, English, history, foreign language (French, German or Spanish), mathematics (calculus, computer science and statistics), music theory, political science, psychology and science (biology, chemistry or physics). Students may request transcription of AP credits after completing fifteen (15) college level credits (courses numbered 100 or higher) at Pierce College with a 2.0 or higher grade point average. No fees apply.
Professional Certifications and Licenses
College credits may be awarded for professional certifications and licenses earned by the student if the organization providing the training program is recognized by the American Council on Education (ACE), international, federal, state or local agencies, and the appropriate Pierce College academic department determines that the certification/license is college-equivalent learning. Students should contact the department from which they are seeking credits for professional certification and license fee information.
Credits Awarded for Service
Credit for VISTA, Peace Corps or AmeriCorps
Pierce College will grant 15 credit hours of elective credits for one year or more (at least nine months’ active service) in VISTA, Peace Corps or AmeriCorps. To receive such credit, students must submit a resume of their VISTA, Peace Corps or AmeriCorps experience to the evaluations office for review. The credit granted may apply to any Pierce College degree and will be granted after the student has earned 15 or more college-level credits with a college-level grade point average of 2.0 or higher in residence at Pierce College. However, general credit of any nature cannot be used to fulfill the specific course requirements of any program.
Credit for National Guard/Reserve Military Service
Pierce College will grant up to 15 quarter-hour credits toward the Associate in Technology – General degree for Reserve and National Guard military experience. Once a student has completed basic and advanced training of at least 120 days in Armed Forces training school, they become eligible for five credits. For each 24 days of reserve service (summer camps and weekend active duty for training) beyond the initial basic and advanced training, the student becomes eligible for one additional credit. A maximum of 15 credits can be earned for a combination of all military service. These credits will be granted after the student has earned an equal number of credits in residence at Pierce College. These credits cannot be used to fulfill a specific course requirement of any vocational program.
Servicemembers Opportunity Colleges (SOC)
Pierce College is an institutional member of Servicemembers Opportunity Colleges (SOC), an organization of approved colleges and universities created to expand and improve voluntary post-secondary education opportunities for service members worldwide. As a member of SOC, Pierce recognizes the unique nature of the military lifestyle and has committed itself to minimal academic residency requirements, maximizes transfer of relevant course credits, and awards credit for appropriate military training, experiences and examinations such as College Level Examination Program (CLEP) and Dantes Subject Standardized Tests (DSST). The college also is a member institution of the Degree Network System (DNS) and the Career and Technical Education (CTE) Network. Participation in these networks maximizes opportunities for service members to reach their educational goals and the goals of the services.
In accordance with our SOC membership, students in SOC programs:
- Are awarded credit for experience in their Military Occupational Specialty (MOS) or Air Force Specialty (AFSC) and service schools. Credits may apply to degree requirements when appropriate.
- Are awarded credits for non-traditional learning based on results achieved on national tests, such as CLEP and DSST. Credits may apply to degree requirements where appropriate.
- Have a SOC Student Agreement completed as their official evaluation stating remaining degree requirements and eliminating the need for re-evaluation of previous credits.
- Are guaranteed that approved courses from other SOC institutions will be acceptable for Pierce College degree requirements.
Earning College Credit While in High School
Dual Credit Programs
Pierce College has agreements with several school districts to award credit for some professional/technical courses taken in high school. Through this program, high school students who complete selected high school courses with a “B” grade or better can earn community/technical college credit. For more information, high school students should contact their high school counselor or career specialist, or the Pierce County Careers Connection at 253-583-8803 or 253-583-8816, or www.pc3connect.org.
Academically prepared high school 11th and 12th grade students may enroll in the Running Start program, which gives high school students the opportunity to take college courses on campus at Pierce College to fulfill high school graduation requirements. Running Start is available fall, winter and spring quarters. Students may enroll simultaneously in high school and college classes, or solely in college classes. The maximum credit eligibility is based on the student’s combined high school and college enrollment. College tuition for eligible classes is covered through Running Start. For more information, high school students should contact their high school counselor, or visit: https://www.pierce.ctc.edu/dist/runningstart/
Grading System and Academic Standards
Pierce College’s grading system is designed to provide a permanent record reflecting student performance and achievement in a variety of courses and programs. Grades are reported in numeric fractions to the nearest tenth, while grade point average (GPA) is computed to the nearest hundredth. The numeric grades shown in the first column below will appear on the student record. The letter equivalent and/or explanation of the grade appear beside it.
The letter grades and textual descriptions are an approximate equivalency guide to the official Pierce College decimal grades. However, these are only intended to provide a general description of a student’s academic achievement. Specific decimal grades may be required to meet a class prerequisite, maintain good academic standing, receive credit toward a degree, and meet various program specific requirements.
||LETTER GRADE EQUIVALENT
|4.0 - 3.9
|3.8 - 3.5
|3.4 - 3.2
|3.1 - 2.9
|2.8 - 2.5
|2.4 - 2.2
|2.1 - 1.9
|1.8 - 1.5
|1.4 - 1.2
|1.1 - 1.0
||D (lowest passing grade)
||F Indicates student did not do passing work in the course, did not attend during the quarter, or did not officially withdraw
||Grade missing or not yet issued.
||Incomplete: Issued when a student has been delayed in completing the required work. To receive an “I” the student and instructor sign an Incomplete Contract by the last day of the instructional quarter. Time limit for removal of “I” grade is determined by the instructor, but not to exceed four quarters following the quarter in which the grade was issued. An “I” or “Z” grade on a transcript after one year (four quarters) will be automatically converted to a “0.0” without instructor input.
||No Credit: Faculty-initiated grade. This grade is not computed in the grade point average and cannot be changed.
||Pass/No Pass: Not computed in GPA.
||Repeated Course: The “R” shows beside the lower grade received and only the higher of the two grades is computed in the GPA.
||Satisfactory: Indicates the student is making satisfactory progress but has not completed all the competencies for a given level of instruction. No credit is awarded. The “S” grade is used only for ABE and ESL classes numbered under 100. Courses with “S” grade designators cannot be applied toward any degree or certificate program.
||Withdrawal: Student-initiated by following official withdrawal procedures.
||Excused withdrawal: Issued when a student has been withdrawn due to extenuating circumstances beyond the student’s control, and must be approved by Pierce College.
||In-progress: Student is currently in progress toward the attainment of course objectives. Used only for continuous enrollment courses. Students must re-register for the course to complete course objectives. Grade cannot be changed.
||In-progress: Student is currently in progress toward the attainment of course objectives. Used only for continuous enrollment courses. The time limit for removal of “Z” grade is determined by the instructor, but not to exceed four quarters following the quarter in which the grade was issued. Instructor may convert “Z” to “0.0” or allow it to remain as “Z” if the student has not completed work by completion deadline. An “I” or “Z” grade on a transcript after one year (four quarters) will be automatically converted to a “0.0” without instructor input.
†Not computed in GPA
Grade Point Average (GPA)
Grade point averages are calculated by dividing the grade points by the credit hours completed.
||5 credits x 2.2 (grade) =
||11.0 grade points
||5 credits x 3.7 (grade) =
||18.5 grade points
||5 credits x 2.6 (grade) =
||13.0 grade points
||3 credits x 3.8 (grade) =
||11.4 grade points
||Total 18 credits
||53.9 grade points
53.9 grade points divided by 18.0 credits = 2.99 GPA
Students may take courses for pass/no pass credit if the courses are not in the student’s field of major or in the required distribution of credits for Pierce College’s degrees. Courses taken as pass/no pass may only be used as general elective credit for AA-DTA and AS-T degrees. Courses that are prerequisites for other courses should not be taken pass/no pass with the exception of ABE/ESL courses.
The student and instructor must sign a pass/no pass contract before the last instructional day of the quarter with the exception of ABE/ESL courses. Pass/no pass grades are not computed in the GPA. “NP” is assigned when minimum standards of the class are not met.
Students may withdraw from a class being taken pass/no pass by following the same procedures as for any other class.
Repeating a Course
Students may repeat a course to improve their grades. However, all grades will remain on the transcript. Only the highest grade will be computed in the GPA. Students are advised to complete the Repeated Class Request and submit to the registration/records office after completing the repeated courses so the transcript can be updated. The repeat process does not apply to grade symbols I, NC, NP, W, WE or Z. Students planning to transfer should be aware that the policies of other colleges and universities vary as to which of the grades is used in computing the GPA.
Grade changes should occur only when a legitimate error has been made in computing, reporting or recording a grade, or when a temporary grade (such as “I” Incomplete or “Z” In-Progress) needs to be changed to a permanent grade. Grade changes are reported to the records office on a Grade Change form, signed and submitted by the instructor who issued the original grade or, under special circumstances, by the appropriate division dean, if the faculty member cannot be contacted.
Grade changes will be accepted and posted to a student record up to four quarters (including summer) following the quarter in which the original grade was issued. This time limitation applies to “I” and “Z” grades as well as other grades. Exceptions to the four-quarter time limit may be made only in cases of documented grading errors.
An “I” or “Z” grade on a transcript after one year (four quarters) will be automatically converted to a “0.0” without instructor input.
Questions about grades should be directed to the appropriate instructor immediately. When one year has elapsed from the time the grade was issued, the grade will become a permanent part of the student’s record.
Withdrawal with Approved Excuse
An “Excused Withdrawal” (or “withdrawal with approved excuse” or “hardship withdrawal”) refers to a specific “grade” recorded for a course for which a student has withdrawn due to extenuating circumstances beyond the student’s control and which has been reviewed/approved by Pierce College.
In order to qualify for the issuance of a Withdrawal with an Approved Excuse (“WE”) grade, a student must satisfy all of the following conditions:
- The coursework of the course cannot have been fully completed. “Completed” is typically demonstrated by the completion, whether successfully or not, of a final assessment (e.g. final exam, paper, etc.).
- Extenuating circumstances beyond academic performance in the course must be demonstrated and will often require some form of documentation. Extenuating circumstances include, but are not limited to, serious medical conditions, serious family emergencies, military deployment, the student’s death, and other severe/catastrophic circumstances.
- Generally, students have up to one year from the end of a course to submit a request for an Excused Withdrawal. Appeals and exceptions to this condition must be documented.
- Generally, an Excused Withdrawal is only approved for all currently enrolled courses, except in unique circumstances wherein a student can demonstrate the extenuating circumstance(s) directly impacted the student’s ability to complete the requirements of a specific course(s) (e.g. a broken leg related to a dance performance course). Considerations for different modalities may also be considered.
- An Excused Withdrawal can be an option regardless of the amount of the course and coursework that has been completed, so long as all components of the course have not been attempted (e.g. completed the final exam/assessment would disqualify the Excused Withdrawal as an option).
- Depending on the reasons for withdrawal, a student who is granted an Excused Withdrawal for medical reasons may not be permitted to return until s/he presents a statement from a medical provider showing that s/he is medically ready to return to the rigors of academic work.
Grades are accessible via http://www.pierce.ctc.edu/go/mypierce, on the Pierce College website or student kiosks located at each college. Grades will be withheld if students have a financial obligation to the college, which may include fines or delinquent fees.
Questions about grades should be directed to the appropriate instructor immediately. Grades will become a permanent part of a student’s record when one year (four quarters) has elapsed from the time the quarter of enrollment.
Grade Forgiveness Policy
Grade forgiveness gives students who wish to continue their education at Pierce College a fresh start from previous grades that are detrimental to their educational goals.
The following conditions are required in order to petition for grade forgiveness:
- Currently enrolled in the Pierce College District.
- Have a period of four (4) consecutive quarters of no enrollment in credit courses in the Pierce College District.
- Complete a minimum of 24 credits from the Pierce College District after return.
- At time of petition, have a cumulative GPA of 2.0 in course work at Pierce College after return.
Courses petitioned cannot have been used toward a previously earned degree or certificate. Grade forgiveness can only be granted once. Students have an option to have one designated quarter only or the designated quarter and all previous quarters forgiven. Only courses prior to the stop out period may be petitioned. Courses that a student successfully completed in a forgiven quarter with a 2.00 or higher will remain in the GPA/Credit calculations (i.e. will not be forgiven).
If the petition is approved:
- The original grade(s) remain on the student’s transcript
- Forgiven grades are not calculated in the Pierce College GPA
- Forgiven courses cannot be used to meet degree/certificate requirements
- Forgiven courses cannot be used to satisfy pre-requisites for future courses
- Forgiven courses cannot be reinstated
All amendments to a student’s transcript shall be made by the Registrar’s Office. The Registrar’s Office will notify the student in writing of the decision and include an updated transcript for approved petitions.
Grades forgiven through this policy may or may not be honored by Pierce College special/selective admissions programs and other educational institutions as each institution interprets transcripts according to its own policies.
Students receiving funding from sources such as financial aid and veterans educational benefits are subject to federal regulations and guidelines. Students are advised to contact financial aid and/or their funding source to determine how this policy may affect funding.
Course Grade Appeal
Procedures are established for a student to appeal a final grade. Students who believe they have been awarded final course grades improperly by members of the faculty may appeal those grades. Only final course grades may be appealed. The grade appeal process encompasses informal, formal and appeal steps. Formal grade appeals must be initiated by a student within 30 instructional days, not including summer quarter, following the official posting of the grade by the college to the student’s academic record.
Copies of the procedure are also available in the Offices of the Vice Presidents of Learning and Student Success, Division Offices, the Offices of the Deans of Student Success, and the Student Life Offices.
Academic standards are established to assist students in becoming successful and to identify students who may need additional assistance and support. Refer to www.pierce.ctc.edu/about/policy/academic for specific details on alert, probation and suspension.
Students who achieve a 3.9-4.0 grade point average and complete at least 12 credits during the quarter have their names placed on the quarterly President’s List and receive a letter of congratulations from the college president.
Students who achieve a 3.5-3.89 grade point average and complete at least 12 credits during the quarter have their names placed on the quarterly Dean’s List and receive a letter of congratulations.
Students who graduate with a cumulative college-level grade point average of 3.5 or above for all Pierce College course work, with a minimum of 20 credits earned at Pierce College, qualify as honors graduates.
Because the annual commencement program is printed prior to the end of spring quarter, honors notations in the program are based on a student’s Pierce College transcript through winter quarter.
Students who enroll in five or more credits and fail to earn a 2.0 grade point average for the quarter/term will be considered academically deficient. Students will be notified via their Pierce College email account of their status and given information about available resources and possible interventions to support their success.
Students who remain academically deficient for three quarters/terms will be placed on a dismissal status and given an opportunity to appeal. Students who choose not to appeal will be dismissed for one calendar year, which equates to four quarters.
To graduate with a degree or certificate from Pierce College:
- Earn the lesser of (at least) 20 college level credits or 25 percent of the credits applicable to the degree or certificate at Pierce College; and
- A cumulative grade point average (GPA) of 2.00 or higher for all college level Pierce College courses applicable to the degree or certificate.
Students are advised to apply for graduation by submitting a Degree and Diploma Application at least two quarters prior to the quarter in which they intend to complete their requirements. Students are encouraged to meet with their advisors to ensure they are meeting degree requirements.
For more information about graduation evaluations, please contact the Evaluations office at (253) 964-6678 or by email at email@example.com.
Students attending Pierce College at JBLM can find information for submitting Degree and Diploma Applications at www.pierce.ctc.edu/military/academics/advising. Students completing degrees will be invited to attend the graduation ceremony sponsored by Armed Forces Continuing Educational Services. Students are encouraged to also attend the Pierce College District graduation ceremony in June each year.
Pierce College reserves the right to automatically award degrees and certificates completed without student application.
The commencement ceremony is held annually in June for all students who have completed graduation requirements during that academic year and those who are projected to complete spring and summer quarters. Students and their families are encouraged to participate in this special occasion. Participation in the commencement ceremony does not imply a degree has been awarded. Students must meet all degree or certificate requirements before a degree or certificate is awarded. All diplomas are mailed from the evaluations office after grades have been verified. The posting and mailing process normally takes 10-12 weeks after the end of the quarter.
Notice of Change - Name, Address, Other
Students should promptly report a change of name, address or other information.
To change an address or phone number go to the Pierce College Student Portal www.pierce.ctc.edu/go/mypierce.
To change a name, students must provide legal documentation of the name change. For more information, contact the registration office at any college site.
Pierce College Transcripts
A transcript is a copy of a student’s educational record. Transcripts are released only if a student has submitted an authorization for release of the transcript and if the student has met all financial obligations to the college. Transcript request forms are available at all college sites within the Pierce College District or on Pierce College’s website www.pierce.ctc.edu/transcripts. For recorded instructions, call (253) 964-6787.
Transcripts from other Institutions
All transcripts forwarded to Pierce College from other institutions become the property of the college and cannot be returned to the student, or copied or forwarded to a third party. To have credits from another institution officially transferred to Pierce, a student must complete a Transfer Credit Evaluation form. See the Transferring Credits to Pierce College START TO FINISH section of this catalog for more information.
Student Rights, Responsibilities, Conduct and Family Educational Rights and Privacy Act (FERPA)
Student Conduct Code
As members of the academic community, students are encouraged to develop the capacity for critical judgment and to engage in an independent search for knowledge. The freedom to learn depends upon appropriate opportunities and conditions in the classroom, on the campus and in the larger community. Students should exercise their freedom with responsibility.
Admission to Pierce College carries with it the expectations that students shall conduct themselves as responsible members of the Pierce College community, observe the standards of conduct, respect the rights, privileges and property of other members of the academic community, maintain a high standard of integrity and honesty, and not interfere with legitimate college business appropriate to the pursuit of academic goals.
The student’s success is dependent on the district fostering a positive district-wide climate that supports learning, communication, recognition and collaboration among a diverse faculty, staff and student body.
As an agency of the state of Washington, Pierce College must respect and adhere to all laws established by local, state and federal authorities. Pierce College also has developed a set of rules and regulations to ensure the orderly conduct of the affairs of the district. These rules and regulations, if violated, may result in student discipline in accordance with the procedures established in the student code of conduct.
The Student Rights and Responsibilities/Student Code of Conduct Policy is available on-line at www.pierce.ctc.edu/policy-student-rights-information. Copies are also available in the offices of the Vice Presidents of Learning and Student Success, Student Life offices, office of the Deans of Student Success and office of the District Conduct Officer.
The Student Code of Conduct is currently under revision. Refer to www.pierce.ctc.edu/policy-student-rights-information for the most up-to-date version.
Student Rights for Equal Opportunity/Notice of Nondiscrimination
The Pierce College District does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, cred, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal in its programs and activities.
Members of the college community or visitors who believe they have been the subject of discrimination or harassment should report the incident or incidents to the District’s Title IX or Section 504 Coordinators.
Vice President of Human Resources/Title IX Coordinator
9401 Farwest Drive SW
Lakewood, Washington 98498
District Section 504 Coordinator
9401 Farwest Drive SW
Lakewood, Washington 98498
The full Discrimination and Harassment Policy can be viewed at //www.pierce.ctc.edu/policy-discrimination-and-harassment
Notification of Students’ Rights under the Family Educational Rights and Privacy Act (FERPA)
Pierce College has adopted procedures in compliance with the Family Educational Rights and Privacy Act (FERPA), as amended, and maintains confidentiality of student records. FERPA is a federal law that protects the privacy of student educational records and affords students certain rights with respect to their educational records. Students have the right to:
- Inspect and review their education records within 45 days of the date the college receives a written request for access. Students should submit a written request to the registrar that identifies the record(s) they wish to inspect. The registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the registrar, the student will be advised of the correct official to whom the request should be addressed.
- Request the amendment of the education records that the student believes are inaccurate or misleading. Students may ask the college to amend a record that they believe is inaccurate or misleading. They should write to the college official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. With few exceptions (stated below), no one will have access to student records without the written consent of the student. Pierce College will not release a student’s record to a parent/guardian without the student’s written permission. Such a policy is in effect regardless of the student’s age or financial dependency upon the parent/guardian.
Exceptions which permit disclosure without written consent include:
- Disclosure of those items the college designated as directory information. Pierce College designates the following items as directory information: name, dates of enrollment, degrees, awards and honors received, enrollment status, date of birth, participation in officially recognized activities and sports, and the weight and height of members of athletic teams. A student’s directory information may be disclosed unless a student files a Request for Non-Disclosure of Directory Information Form with the registration office by the 10th day of the quarter (eighth day for summer quarter). Requests submitted after the deadline will be honored; however, disclosure of directory information may have occurred.
- Disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the college in an administrative, supervisory, academic or support staff position (including law enforcement unit); a person or company with whom the college has contracted (such as the National Student Clearinghouse, an attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- Disclosure of education records to officials of another school in which a student seeks or intends to enroll.
- Other disclosures permissible without written consent include disclosure to: comply with a judicial order or lawfully issued subpoena; specified officials for audit or evaluation purposes; appropriate parties in connection with financial aid to a student; organizations conducting certain studies on behalf of the college; accrediting organizations; appropriate officials in cases of health and safety emergencies; state and local authorities, within a juvenile justice system, pursuant to a specific state law; victims of certain offenses, the final results of a disciplinary proceeding regardless of the outcome; anyone in the final result of a campus disciplinary proceeding in which a violation of certain offenses occurred; parents of a student under age 21 who violates drug or alcohol laws or policies; and in connection with an emergency such as suicide risk, to appropriate persons if the knowledge of such information is necessary to protect the health and safety of the student or other persons.
Pursuant to the Solomon Amendment, Pierce College is required to provide some or all of the following information, upon request, to representatives of the Department of Defense for military recruiting purposes: student’s name, address, telephone listing, date of birth (17 years or older), level of education and academic major for currently enrolled students only.
To file a complaint with the U.S. Department of Education concerning alleged failures by the college to comply with the requirements of FERPA contact: Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue SW, Washington, D.C. 20202-4605.
Further information and a copy of the complete FERPA policy are available at the registration office at either college.
Student Holiday for Faith and Conscience
Per RCW 28C.18.068, Pierce College students are entitled to two days of excused absences per academic year for reasons of faith or conscience or for organized activities conducted under the auspices of a religious denomination, church or religious organization.
Students’ grades may not be adversely impacted by absences authorized under this policy. Each holiday taken under this policy must be taken as a whole day, i.e. the day may not be divided into hours. Use of any portion of a class period or day is considered a whole day of absence.
- All absences under this policy must be approved by the office of the Vice President for Learning and Student Success or the Executive Director of Pierce College at JBLM in advance of the absence. The college will not authorize an absence for a student after the absence occurs without exceptional and compelling circumstances.
- If the student’s desired absence date is on a day when a test was scheduled or an assignment was due, the professor may require that the student take the test or submit the assignment before or after the regularly assigned date.
- If a student fails to notify any of their professors of an authorized absence, the professor is not obligated to make any accommodations for the student’s absence or treat the absence as authorized under this policy or the law.
Pierce College intends to provide a healthful, safe and secure environment and has adopted and implemented a policy and program to prevent the unlawful possession, use or distribution of illicit drugs or alcohol by students and employees on Pierce College property or as part of Pierce College activities. The policy and prevention program is in concert with the Drug Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendments of 1989. The unlawful possession, illegal manufacturing, use or distribution of illicit drugs or alcohol is prohibited. Any violation of this policy may be reason for disciplinary action in accordance with the Pierce College Students Rights and Responsibilities/Student Code of Conduct Policy (WAC 132K-125-170 (16,17,18)).
Pierce College recognizes drug and alcohol use and/or dependency to be a health, safety and security problem. The use of illicit drugs and the abuse of alcohol may result in numerous physiological, psychological and sociological disorders. College and community resources are available to assist students and employees with problems related to alcohol and other substance abuse. Persons who need assistance with problems related to drug or alcohol abuse are encouraged to use appropriate support agencies. A listing of support agencies is available in the Student Development Center at Fort Steilacoom and the Advising Center at Puyallup.
Discrimination and Harassment Policy
The Pierce College District supports and values the dignity of each member of its community and is committed to maintaining an environment free from discrimination and harassment. This commitment applies to all levels and areas of operations and programs and is intended to ensure that all students and employees are provided equitable opportunities to realize their goals and to function safely and effectively within the Pierce College environment.
All members of the Pierce College community and visitors have the right to be free from all forms of discrimination and harassment. All individuals are also expected to conduct themselves in a manner that does not infringe upon the rights of others.
This policy prohibits illegal discriminatory conduct and harassment, not lawful expression. This policy is not intended to limit lawful expression of intellectual inquiry or artistic expression, nor is it intended to restrict lawful expression in course content or department activities.
Pierce College recognizes its responsibility under state laws and their implementing regulations to investigate, resolve, implement corrective measures, and monitor the educational environment and workplace to stop, remediate, and prevent discrimination on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal. Pierce College prohibits discrimination against and harassment of members of these protected classes, as well as any additional class(es) protected by local, state or federal law. Any individual found to be in violation of this policy will be subject to disciplinary action up to and including the possibility of exclusion from Pierce College facilities, dismissal from Pierce College as a student, and/or dismissal from employment, as applicable.
Members of the college community, guests, or visitors who believe they have been the subject of discrimination or harassment should report the incident or incidents to the District Title IX/EEO Coordinator identified below. If the complaint is against that Coordinator, or if for some other reason a report cannot be made to the Coordinator, the complainant should report the matter to one of the alternate designees listed below.
District Title IX/EEO Coordinator
Title IX Coordinator/EEO Coordinator
9401 Farwest Drive SW
Lakewood, Washington 98498
District Affirmative Action Officer
District Section 504 Coordinator
Deputy Title IX Coordinator - District Athletics
Deputy Title IX Coordinator - Pierce College Puyallup
Deputy Title IX Coordinator - Pierce College Fort Steilacoom
Deputy Title IX Coordinator - Pierce College at Joint Base Lewis-McChord
Specific information on filing a complaint, how Pierce College processes and responds to complaints, and a definition of terms related to this policy may be found in the Discrimination and Harassment Complaint Procedure online (http://www.pierce.ctc.edu/policy-discrimination-and-harassment).
Consumer Protection (Title IV) Student Complaint Process
The Higher Education Act (HEA) prohibits an institution of higher education from engaging in a substantial misrepresentation of the nature of its educational program, its financial charges, or the employability of its graduates. The Pierce College process to review and appropriately act on complaints concerning the institution including enforcing applicable state laws is in the link below. The Washington State Board for Community and Technical Colleges (SBCTC) maintains a process to investigate complaints of this nature brought by community and technical college students in the state of Washington. For information, contact SBCTC Student Services, PO Box 42495, Olympia, WA 98504-2495, 360-704-4315.
Procedures have been established for both informal and formal resolution of a student’s grievance relating to an action by an employee of the college. If the grievance cannot be resolved informally, it can be pursued formally. The services of the college ombudsperson are also available to students in pursuing grievances.
Copies of the procedure are also available in the Offices of the Vice Presidents of Learning and Student Success and the Offices of the Deans of Student Success.
Annual Security Report, Annual Fire Safety Report and Daily Crime/Fire Log
The Pierce College District 11 Annual Security Report (ASR) is prepared in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Violence Against Women Reauthorization Act. The ASR contains Pierce College’s policies, procedures and programs concerning safety and security. The ASR also reflects Clery Act crimes and alcohol, drug and weapon violations and referrals which were reported to have occurred in the most recent three years on campus, in or on off-campus buildings or property owned or controlled by the college, and on public property immediately adjacent to the campus. The ASR is available online at www.pierce.ctc.edu/safety-security-report or you may pick up a paper copy at either the Fort Steilacoom or the Puyallup Campus Safety office or at one of the education centers located on Joint Base Lewis-McChord. When the 2017 ASR is released, it will be combined with our first Annual Fire Safety Report which will disclose fire safety policies, procedures and fire statistics for the Center for Global Scholars.
All fires and criminal incidents, to include alleged incidents, which have been reported are compiled into a Daily Crime/Fire Log. The Daily Crime/Fire Log is kept current reflecting the most recent 60-day period and is available for public inspection at both the Fort Steilacoom and Puyallup Campus Safety offices. Older logs are available for public inspection within two business days of request.
Inter-College Reciprocity Policy
Reciprocity of Individual Courses:
If a student transfers an individual course that meets Communication Skills, Quantitative Skills or Distribution Requirements at another institution for a specific transfer degree, that course will be accepted at Pierce College for a similar degree, even if that course does not have an exact equivalent at Pierce College.
Reciprocity of Distribution Areas/Specific Requirements:
Pierce College will accept an entire Distribution, Communication Skills, Quantitative Skills, or other requirements for a transfer degree if the student:
- Has met the residency credit at the sending college and meets Pierce College’s policy on continuous enrollment.
- Has met the entire Communication Skills, Quantitative Skills or Distribution Requirements of a transfer degree, according to the sending institution’s degree criteria.
- Has maintained a cumulative college-level grade point average (GPA) of 2.0 or better at the sending college.
Pierce College agrees to consider the requirement area met if these conditions are met. It is the student’s responsibility to initiate the reciprocity process and to gather the appropriate documentation as needed. Students interested in initiating the reciprocity process should contact their advisor or go to the advising web-page for more specific information.
Transfer Rights and Responsibilities
Student Rights and Responsibilities
- Students have the right to clear, accurate and current information about transfer admission requirements, transfer admission deadlines, degree requirements and transfer policies that include course equivalencies.
- Transfer and freshman-entry students have the right to expect comparable standards for regular admission to programs and comparable program requirements.
- Students have the right to seek clarification regarding their transfer evaluation and may request the reconsideration of any aspect of that evaluation. In response, the college will follow established practices and processes for reviewing its credit transfer decisions.
- Students who encounter other transfer difficulties have the right to seek resolution. Each institution will have a defined process for resolution that is published and readily available to students.
- Students have the responsibility to complete all materials required for admission and to submit the application on or before the published deadlines.
- Students have the responsibility to plan their courses of study by referring to the specific published degree requirements of the college or academic program in which they intend to earn a bachelor’s degree.
- When a student changes a major or degree program, the student assumes full responsibility for meeting the new requirements.
- Students who complete the general education requirements at any public four-year institution of higher education in Washington, when admitted to another public four-year institution, will have met the lower division general education requirements of the institution to which they transfer.
College and University Rights and Responsibilities
- Colleges and universities have the right and authority to determine program requirements and course offerings in accordance with the institutional missions.
- Colleges and universities have the responsibility to communicate and publish their requirements and course offerings to students and the public, including information about student transfer rights and responsibilities.
- Colleges and universities have the responsibility to communicate their admission and transfer-related decisions to students in writing (electronic or paper).
Washington 45 is a list of courses that satisfy general education core requirements at all universities in the state. Students may take any course from the list below and know it will satisfy core requirements at all public and private four-year colleges.
The list of Washington 45 courses does not replace the Direct Transfer Agreement and completion of these courses will not guarantee admission to a four-year college. Students who transfer Washington 45 courses must still meet the receiving institution’s admission requirements.
- Communications (5 CREDITS)
ENGL 101 or ENGL& 102
- Quantitative and Symbolic Reasoning (5 CREDITS)
MATH& 107 , MATH& 148 or MATH& 151
- Humanities (10 CREDITS)
PHIL& 101 , MUSC& 105 , DRMA& 101 , ENGL& 111 or HUM& 101 . For colleges that use history as a humanities course: HIST& 116, HIST& 117, HIST& 118, HIST& 146, HIST& 147 or HIST& 148
- Social Science (10 CREDITS)
PSYC& 100 , SOC& 101 , POLS& 101 , POLS& 202 . For colleges that use history as a social science course: HIST& 116, HIST&117, HIST& 118, HIST& 146, HIST& 147 or HIST& 148
- Natural Science (10 CREDITS)
BIOL& 100 , BIOL& 160 , ASTR& 100 , ASTR& 101 , CHEM& 105, CHEM& 110 , CHEM& 121 , CHEM& 161 , CHEM& 162 , ENVS& 100 , ENVS& 101, PHYS 114 or GEOL& 101
Academic Calendar 2017-18
For Fort Steilacoom and Puyallup campuses only. Pierce College at Joint Base Lewis-McChord quarters begin on the same date but finals and end dates may vary. Refer to the program website at www.pierce.ctc.edu/military.
Summer Quarter - 2017
July 5 Instruction begins
July 31 Last day of instruction - Term I
August 1 Instruction begins - Term 2
August 24 Last day of instruction
Fall Quarter - 2017
September 25 Instruction begins
November 10 Veterans Day*
November 22 RPD Day*
November 23-24 Thanksgiving**
November 27 RPD Day*
December 8 Instruction ends
December 11-13 Final exams
Winter Quarter - 2018
January 3 Instruction begins
January 15 Martin Luther King Jr. Day**
February 8 RPD Day*
February 9 All District Day*
February 19 Presidents Day**
March 19 Instruction ends
March 20-22 Final exams
Spring Quarter - 2018
April 2 Instruction begins
May 4 District In-Service Day*
May 28 Memorial Day**
June 12 Instruction ends
June 13-15 Final exams
June 15 Graduation
Summer Quarter - 2018
July 2 Instruction begins
July 4 Fourth of July**
July 26 Last day of instruction - Term I
July 30 Instruction begins - Term 2
August 22 Last day of instruction
*No classes, college open
**Holiday, college closed
This calendar is subject to change. Please verify dates with the colleges. Emergency closure due to inclement weather and other emergencies will be relayed to major local radio and TV stations. Information is also available at https://www.flashalert.net/.
For updated information on events and activities, go to www.pierce.ctc.edu/calendar.